KWillMadeIt Pricing & Profit Calculator
Version 2.7 · Your numbers and settings stay on this device. Nothing is sent anywhere.
Your costs
Your order and goal
Your work saves on this device as you type.
Extra costs Setup fee and payment fees
Did I forget something? A reminder list. It does not change your numbers.
- Setup or artwork fee: enter it in Extra costs.
- Card or online payment fees: enter the percent in Extra costs.
- Extra print locations (front, back, sleeve): add every location into Printing.
- Larger sizes cost more: use an average blank cost, or price big sizes as a separate order.
- Misprints and wasted shirts: add a little extra to blank and printing costs.
- Shipping supplies or postage you pay: add to Packaging, or charge it separately and say so on the quote.
- Your own time: include it in Labor.
Where your cost goes
What if I charge…? Try your own price. It never changes your recommendation.
Type a price to see your profit. This never changes the recommended price above.
Customer quote
A simple summary to send a customer. It never includes your costs, overhead, margin, or profit.
Appearance
Overhead
How do you want to enter overhead?
Theme and overhead choices apply right away. Tap Save & Return to keep all your settings for next time.
Backup and restore
Your numbers save on this device automatically. Safari can erase saved website data, and a new web address starts empty, so keep a backup. A backup contains your private costs, so keep it to yourself and never send it to a customer.
How the math works
- Total production cost = (blank + printing + labor + packaging) × quantity, then add overhead. By default overhead is added once per order; in Settings you can switch it to an amount per shirt (multiplied by the quantity) or a percentage (that percent of the blank, printing, labor and packaging costs for the whole order).
Example: ($4.50+$2+$3+$0.50) × 25 + $50 = $300 - Cost per shirt = total production cost ÷ quantity. This spreads overhead across every shirt.
- Recommended price = cost per shirt ÷ (1 − margin). A 40% margin means 1 − 0.40 = 0.60. The result is rounded up to the next cent so you never fall below your target.
- Actual profit margin = (price − cost per shirt) ÷ price, using the rounded price. It can be a tiny bit above your target.
- Profit per shirt = price − cost per shirt.
- Profit per order = profit per shirt × quantity.
- Total sales = price × quantity.
Margin vs. markup: margin is profit as a share of the selling price. Markup is profit as a share of the cost. A 40% margin on a $12 cost gives a $20 price ($8 profit is 40% of $20). A 40% markup would only give $16.80. This tool always uses margin.
Setup fee and payment fee (optional): a setup fee is added once to your total production cost. A payment fee is a percent of the selling price, so the price formula becomes cost ÷ (1 − margin − fee). With a 0% fee nothing changes. Your margin is then measured after payment fees.
What if I charge…? uses your own price: profit per shirt = your price − cost per shirt, and margin = that profit ÷ your price. It never changes the recommended price.
Rules the tool enforces: costs cannot be negative or blank (type 0 if a cost does not apply), quantity must be a whole number of 1 or more, and margin must be at least 0 and below 100.
Overhead setting: blank, printing, labor and packaging are always entered per shirt. Overhead follows your choice in Settings.
About & terms
KWillMadeIt Pricing & Profit Calculator
© 2026 KWillMadeIt. All rights reserved.
Use: Licensed to the purchaser for use in their own business. Please do not share the link, or copy, resell, or redistribute this calculator.
Estimates only: Results depend entirely on the numbers you enter. This tool does not provide accounting, tax, or legal advice.
Your data: Your numbers and settings are saved only in this browser on this device. Nothing is sent to KWillMadeIt or anyone else. Clearing your browser data can erase them, so use Backup in Settings.
© 2026 KWillMadeIt · Estimates only · For the purchaser’s own business use